TECHCON 2011 Author's Kit
Travel Information

Travel assistance (hotel reservations, meals and ground transportation) will be available to students presenting accepted papers, posters and demonstrations at TECHCON 2011. Assistance with travel costs is contingent upon receipt of the complete electronic submission of a 4-page paper and an electronic resume by posted due dates and the following guidelines:

• Only the presenter of the paper is eligible for travel assistance regardless of the number of co-authors.
• Please plan to arrive on Sunday afternoon, September 11, in time for poster setup (beginning at 4:00 p.m.) and depart on Wednesday morning, September 14, so that you are able to attend all Conference events.
• Travel assistance covers the following expenses:
  • Ground transportation between the Austin Airport and the Renaissance Hotel for the following dates: September 11 through September 14, 2011, details to be provided upon receipt of the 4-page paper and resume
  • Conference registration fee
  • Dinner Sunday and Tuesday evenings, the Reception and Conference Banquet on Monday evening, 2 breakfasts, and 2 lunches.
  • Hotel room and applicable taxes (3 nights maximum, restricted to the dates of September 11 -13, 2011)
• The travel assistance does not cover the following expenses:
  • Airfare; your faculty advisor is being asked to cover airfare from contract funds, or, in the case of the Fellows and Scholars, from the unrestricted gift associated with your Fellowship or Scholarship
  • Other ground transportation
  • Personal expenses
  • Hotel incidental charges (including telephone charges and in-room wireless)
  • Meals and beverages except as specified in #3 above
  • Any other miscellaneous expenses

Hotel Reservations and Ground Transportation

All hotel reservations will be made by SRC following receipt of your 4-page paper and resume. A confirmation number and ground transportation information will be forwarded to you via e-mail by September 1st.  Failure to submit your 4-page paper and resume by the stated deadlines may result in cancellation of your hotel room and deletion of your paper from the Conference program.

If your travel plans change for any reason, please let us know in advance via e-mail so that we do not pay for unused hotel rooms.

Any questions regarding travel information may be directed to Lee Ann Clewell at 919-941-9444 or via email to techcon@src.org.

Travel Information Form

Please copy and paste the following Travel Information Form into an e-mail message and return to techcon@src.org no later than August 16, 2011. Your hotel reservations will be made based on this information.

Presenter’s Name:

University:

Phone:

Fax:

E-mail:

Hotel reservations
(arrival before 4:00 pm on Sept. 11; departure morning of Sept. 14)

Arrival date:

Arrival time:

Departure date:

Departure time:

Dietary restrictions/special requirements:
(Please note that we cannot accommodate special requests)