TECHCON Presenter FAQ

General Questions
Travel & Flight Questions
Professional Bio Questions
Paper Questions
Presentation Questions
Poster Questions
Banner

 

General Questions

Am I required to stay for entire TECHCON conference?

Yes, you must arrive by 2PM on Sunday September 16, 2018 and should plan to stay until Wednesday September 19, 2018

When I accept my invitation what does that include?

SRC will cover the following expenses for the presenter:

    • Ground transportation between the Austin Airport and the Renaissance Austin Hotel
    • Conference registration fee
    • Conference meals include dinner Sunday evening and breakfast, lunch and dinner (including the conference banquet) on Monday and Tuesday
    • Hotel room and applicable taxes for 3 night stay; checking in on Sunday, September 16 and checking out Wednesday, September 19, 2018

What expenses am I responsible for?

You are responsible for airfare, personal expenses, hotel incidental charges, non-conference meals, and any other miscellaneous expenses

Do I need to register for TECHCON if I am a presenter?

No, you will automatically be registered when you accept the invitation to present. A confirmation email will be sent to you

Do I need to make my own hotel reservations?

No, SRC will make hotel reservations for all TECHCON presenters and send email confirmations

Can I arrive in Austin early?

No, only under certain circumstances will SRC pay for early arrival. SRC pays for presenter’s hotel rooms from September 16-18

How do I get from airport to hotel?

SRC provides SuperShuttle vans to and from Austin-Bergstrom International Airport which run every half hour during certain times – Presenters are required to submit their flight information to SRC by August 20, 2018 so that they can be assigned to a van
Submit Your Travel Information

Do I need a voucher to ride SuperShuttle van?

Yes, SRC will provide all presenters with a van assignment and a voucher. Please print the voucher twice so that you have one for arrival and departure

What happens if I arrive after SuperShuttle vans stop?

Any presenter who arrives outside of the designated SuperShuttle times will be issued an individual voucher to be taken to the SuperShuttle counter at airport for shuttle service

If I get a job before TECHCON can I still present?

No, SRC reserves the right to replace student presenters that have accepted employment prior to the conference

If I accept the invitation to present at TECHCON do I have to present a talk and a poster?

Yes, all TECHCON presenters are also expected to present both a talk and a poster unless otherwise notified

How do I find my session number?

Your session number was listed on your invitation email.

How do I find my Research ID?

Your Research ID was listed on your invitation email. It can also be found on your SRC Student Profile page

Travel & Flight Questions

How do I submit my flight information?

Presenters are required to submit their flight information to SRC by August 20, 2018 so that they can arrange ground transportation - If your flight information is not received by the deadline you will be responsible for your own transportation. This expense will not be reimbursed by SRC
Submit Your Travel Information

How do I get from airport to hotel?

SRC provides SuperShuttle ground transportation to and from Austin-Bergstrom International Airport which run every half hour during certain times

Do I need a voucher to ride SuperShuttle?

Yes, SRC will provide all presenters with ground transportation assignment and a voucher. Please print the voucher twice so that you have one for arrival and departure

What happens if I arrive after SuperShuttle service stop?

Any presenter who arrives outside of the designated SuperShuttle times will be issued an individual voucher to be taken to the SuperShuttle counter at airport for shuttle service

What happens if I have flight delays?

If you experience flight delays, cancellations, etc., please let us know by contacting techcontravel@src.org so we can ensure you have ground transportation

Professional Bio Questions

Why do I need to submit a short bio, photo and LinkedIn address?

Some information is used to create the Personalized Poster Title Board which hang next to your poster. The information is also used in the Guidebook App which contains the conference program and to update the SRC website

How long does my short bio have to be?

Your bio should be 250 words or less

How do I upload my bio?

Upload Your Bio & Photos

Why do I need to submit two photos?

Each photo will be used for different purposes. One will be used in the Guidebook app and one will be used on your Personalized Poster Title board

What size should my photo be?

Your Guidebook photo (photo #1) should be:

    • Professional in appearance and setting
    • Taken in full-face view, directly facing the camera, in front of a white or neutral background
    • Exactly 232px wide and 192px tall
    • PNG or JPG format
    • File name as GB.Last Name.First Name; e.g. GB.Moore.Gordon.jpg
    • Full color

Your Personalized Poster Title Board photo (photo #2) should be:

    • Professional in appearance and setting
    • Taken in full-face view, directly facing the camera, in front of a white or neutral background
    • Minimum 600x600 pixels and 3x3 inches
    • PNG or JPG format
    • File name as PT.Last Name.First Name; e.g. PT.Moore.Gordon.jpg
    • Full color

How many pixels should my photo be?

See details above

Can I use my passport photo?

Yes, a passport photo can be used if it meets the above requirements

Does my photo need to be in color?

Yes

How do I upload my photo?

Upload Your Bio & Photos

What URL should I include?

Your URL should link to your LinkedIn page or personal website

How do I upload my LinkedIn URL?

Edit your SRC Student Profile

How do I upload my resume?

Edit your SRC Student Profile

How do I update my existing resume?

Edit your SRC Student Profile

Paper Questions

When is the TECHCON paper due?

Papers must be submitted to SRC by July 11, 2018

How do I submit my paper?

Follow the instructions given in the Author's Kit

Can I get an extension if my paper is not ready?

No extensions will be granted

How long should my paper be?

  • Length:
    • Minimum: Four (4) pages
    • Maximum: No maximum
  • Format:
    • Minimum 10 point font.

Is there a certain format that the paper must be submitted in?

No, paper format is your choice. Font size must be at least 10 point

Can I submit a Word document?

No, all papers must be submitted as a PDF file

Can my paper be published in other places besides TECHCON?

Yes

Can I change the title on my paper?

Yes, however any changes made after July 11, 2018 may not be reflected in printed materials

Can I update my paper after I have submitted it?

Yes, papers can be updated at any time prior to TECHCON using the instructions provided in the Author's Kit

If I can’t present my paper can another author on the paper present for me?

All presenter changes must be approved by SRC and SRC has the right replace the paper rather than allowing another author to present

Presentation Questions

When is the TECHCON presentation due?

The draft presentations must be submitted to SRC by August 15, 2018 and your final version must be submitted by September 14, 2018

Why do I have to submit both the PowerPoint and PDF versions?

The PowerPoint file will be what you use in your TECHCON session. The PDF version will be used on both the SRC website and in Guidebook app

How do I submit my presentations?

Follow the instructions given in the Author's Kit

Can I get an extension if my presentation is not ready?

No, presentations must be submitted by due date even if it is a draft

How long should my presentation be?

Presentations are 15 minutes in length so pace yourself accordingly

Is there a limit on how many slides I can present?

No, plan the number of slides for the allotted 15 minutes

Can I use video in my presentation?

Yes

Can I use 16x9 slides for my presentation?

No, the projectors in the session rooms are optimized for 4:3 aspect ratio

Do I have to use the SRC template for my presentation?

No, however there is certain required information that must appear on your slides. Please review the TECHCON Presentation Sample Slides to learn which data are required in your presentation 

Download TECHCON Presentation Sample Slides

Can I update my presentation after I have submitted it?

Yes, presentations can be updated at any time prior to TECHCON using the instructions provided in the Author's Kit

Will there be time for questions during my presentation?

No, all questions should be deferred to the TechFair poster session. You should time your presentation to fill the 15 minutes. If you do not use your full 15 minutes then questions may be asked

If I upload my presentation to the SRC website why do I need to upload it to Filesanywhere?

Presentations that are uploaded to the SRC website are for viewing by TECHCON attendees on the SRC website and in Guidebook – Presentations uploaded to FilesAnywhere will be the file used in your session

If I have uploaded my final version to Filesanywhere why do I need to show up on Sunday for presentation uploads?

Yes. There are two reasons why you are required to show up on Sunday. 1) This is the last time that you will be allowed to make any updates before you present, no updates will be allowed before sessions. 2) We recommend that you review your presentation on the computer that will be in the session room so if there are any issues there is time to correct them

Poster Questions

When is the TECHCON poster due?

Posters must be submitted to SRC by September 5, 2018

How do I submit my poster?

All posters must be submitted following the instructions in the Author's Kit

Can I get an extension if my poster is not ready?

No, posters must be submitted by due date so that they are available to attendees at the opening of the conference

Can I update my poster after I have submitted it?

Yes, posters can be updated at any time prior to TECHCON via the SRC website using the the instructions in the Author's Kit

What size poster board will be available

The board itself is 8 ft. x 4 ft. tack boards (horizontal orientation) including the metal frame. Keep in mind your audience should be able to read your poster from four feet away

Do I have an assigned tack board?

Yes, Each booth contains space for three poster displays (one on the back wall and one on each of the side walls). Space assignment number corresponds to your paper number (e.g., 1.1, 1.2, etc.)

How does my poster stay on tack board?

SRC provides push pins

Do I need to include my Research ID on my poster?

Yes, your Research ID should be displayed somewhere on your poster. It can also be found on your SRC Student Profile page

What is a Personalized Poster Titleboard?

SRC creates a 5x7 personalized titleboard that includes your name, university and photo. This will be attached to the top of the tack board where your poster is displayed

Do I have to leave the Personalized Poster Titleboard on the tack board?

Yes, titleboards must remain on the top of the tack board for entire conference so that attendees can find you

Do I need to print my poster before I arrive?

Yes, you must bring your printed poster with you. SRC will not print any posters

Can I carry my poster on a plane?

Yes, you will have to count it as one of your carry-ons. We recommend you put your poster in a plastic tube to avoid damage. Be sure to write your contact information on the poster in case it is lost or misplaced

How do I know when I should be in TechFair at my Poster?

  MONDAY AM MONDAY PM TUESDAY AM TUESDAY PM
  11:45 AM - 1:10 PM 4:55 PM - 6:20 PM 10:45 AM - 12:15 PM 4:00 PM - 5:15 PM
Paper Sessions 1-8        
Paper Sessions 9-16        
Paper Sessions 17-24         
Paper Sessions 25-32         

 

Do I need to stay by my poster during all TechFair sessions?

No, you are only required to stand by your poster during your specific TechFair session

What happens to my poster if I do not take it down?

Poster take-down is between 5:30 PM and 6:50 PM on Tuesday. SRC is not responsible for posters that have not been taken down by 7 PM Tuesday. Unclaimed posters will be discarded

What time do I set up my poster?

Poster set-up time is Sunday September 16, from 2 PM - 6 PM

Do I have to put my poster up during set-up time

Yes, all posters must be up by 6PM on Sunday September 16, 2018 so that you can attend the student function that evening

Guidebook

How do I get access to the TECHCON guide from guidebook?

The guidebook app is available in the app store of your choosing, or at the following  link http://guidebook.com/g/techcon2018

Once the app is installed on you phone or tablet, use the passphrase provided to you (by email) to access the guide.

How do I login and check in on guidbook

Download

How do I use the session ratings feature (voting)?

Ratings  

Need help?

If at any time you get stuck, encounter a problem, or just have a simple question, you can email techcon@src.org.

4819 Emperor Blvd, Suite 300 Durham, NC 27703 Voice: (919) 941-9400 Fax: (919) 941-9450

Important Information for the SRC website. This site uses cookies to store information on your computer. By continuing to use our site, you consent to our cookies. If you are not happy with the use of these cookies, please review our Cookie Policy to learn how they can be disabled. By disabling cookies, some features of the site will not work.